Plan Your Wedding, Wedding Planner Vancouver BC Canada

Checklist For your Wedding

  • Check in with your vendors.
  • Prepare final payments.
  • Have an "insurance policy - When your vendors collect your final payments, have each of them sign a note indicating he's received it and have phone numbers with you if a no show the day of.
  • Create tip envelopes.
  • Bring extra cash just in case
  • Drop your luggage off early.
  • Pack for your honeymoon early.
  • Pack properly for your destination wedding.
  • Have wedding items in place before the big day.
  • Put your signature-drink recipes in writing.
  • Name those tunes.
  • Have a discussion with your photographer.
  • Create a wedding-day photography schedule.
  • Create a day-of itinerary.
  • Review printed materials.
  • Make your guests feel loved.
  • Line your cards up.
  • Hydrate your flowers.
  • Plan how to get your gown to your location.
  • Get your limo driver's number.
  • Arrange transportation home for your bridal party.
  • Prepare for rain.
  • Nominate a gift caretaker.
  • Designate a wedding-day supervisor.
  • Give your legal documents to someone responsible.
  • Don't go hungry!
  • Make sure everyone knows when it's over.
  • Pack a big-day emergency kit.
  • Remember to eat and breathe. Don’t go hungry.
  • Give yourself plenty of time to get ready and be sure to enjoy every moment.
  • Make sure you do the rounds at your wedding. Greet everyone and thank them for coming.

Bridal Shower Check List


2 to 3 Months Before

  • All women or Couples? Afternoon or evening? Is there a theme, style or color?
  • The date - a month or two before the wedding.
  • Make the reservations if not taking place in a family home.
  • Make guest list - include regular mailing addresses and emails. Send an early "save the date" email and/or call guests.
  • Meet with bridesmaids to set budget, decide about table linens, flowers decorations, menu, favors, music, activities & make a detailed to-do list and assign tasks.
  • Purchase bridal shower invitations or materials to make them.
  • Order special menu items through the bakery/caterer and linens, coffee urns, and other equipment from a rental company, if necessary.

1 Month Before

  • Assemble, address & mail invitations. (Include couple's registries information & party theme.)
  • Shop for party favors & decorations.
  • If guests are bringing desserts and other treats, call to confirm what they plan to bring.

2+ Weeks Before

  • Place flower order.
  • Buy your shower gift for the bride.
  • Choose your outfit.
  • Make a shopping list for the food and drinks.
  • Purchase spirits, if you're having cocktails.
  • Pick up any baskets, CDs, cake stands, punch bowls, tea services, stereo equipment, or serving platters that friends or neighbors have offered to lend.

1 Week Before

  • Confirm reservations.
  • Confirm orders and delivery times.
  • Confirm RSVPs.
  • Assemble and/or gift-wrap favors.
  • Buy groceries.
  • Create a mental floor plan to facilitate decorating and setting up.
  • Prepare shower games and activities.

1 Day Before

  • Prepare any menu items that can be made in advance (or just do prep work).
  • Receive and set up equipment, assemble decorations and favors, set table(s).
  • Touch base with the bridesmaids -- confirm who's bringing what and ask them to arrive early to help.
  • Run last-minute errands.

After Your Honeymoon Checklist

  • Write and send thank-you cards.
  • Complete your registry and exchange any unwanted or duplicate gifts.
  • Have your wedding dress cleaned and preserved by a reputable company.
  • Keep in touch with your Photographer/Videographer to work on albums, DVDs, etc.

Where Music is Needed at the Ceremony

  • Bride Entrance - Played as the bride walks down the aisle
  • Prelude -Played prior to the beginning of the actual ceremony.
  • Processional - Played as the wedding party and important guests are seated.
  • Interlude - Unity Candle, special music, and transition songs.
  • Recessional - Played as the couple and wedding party leaves the ceremony
  • Postlude - Played while guests leave, after the Recessional.

Where Music is Needed at the Reception

  • First Dance – Bride and Groom
  • Father/Daughter – Father of the Bride & Bride
  • Mother/Son – Mother of the Groom & Groom
  • Cake Cutting
  • Garter Removal
  • Bouquet Toss
  • Last Dance
  • Anniversary – For married couples

Tips For Tipping


These are just guidelines to tipping vendors, officiants, staff, etc. Take a look at your contracts, many may include a 15 to 20 percent tip already built in. Make sure you don’t double tip. If the tip is not in the contract, you may want to add it in so it becomes one less item to worry about. You do not have to tip a vendor who owners his or her own business but if the vendor has gone above and beyond the call, show your gratitude with a tip. If you have not received the service you requested, you do not have to tip. Put someone in charge of handing out the tips.

    Wedding Planner
  • Tip is optional: up to $500, or a nice gift – professional photo of wedding.
  • The bride should hand off the envelope at the end of the reception, or, she should send a thank-you note with photos or a check after the honeymoon
    Wedding Hair Stylist and Makeup Artist
  • Tip is expected: 15 - 25 percent, depending upon the quality of service.
  • Tip at the end of your service.
    Wedding Delivery and Set-up Staff
  • Tip is expected: $5 - $10 per person.
  • Drop off cash envelopes the day before the wedding to the catering manager so the person accepting deliveries can hand out the tip.
    Wedding Ceremony Officiant
  • Tip is expected (depending on officiant): Donate $500+ to the church or synagogue, and for the officiant, an optional tip of $50 - $100. Before the wedding day.
    Wedding Ceremony Musicians
  • Tip is optional: $15 - $20 per musician
  • Tip at the end of the ceremony
    Wedding Photographer/Videographer
  • Tip is optional: $50 - $200 per vendor.
  • Tip at the end of the reception.
    Wedding Reception Staff /Catering Company
  • Tip is expected: 15 - 20 percent of the food and drink fee (based on labor, not the cost), or $200 - $300 for the maître d'. Chef $100.
  • Tip before your wedding day when the contract is signed or at the end of the evening.

Insurance Checklist


Protect yourself and become peace of mind on your big day. Below are suggestions to insure your day runs as smoothly as possible. Wedding Insurance: To cover everything from cancellations, vendors, wedding rings, wedding attire, photographs, flowers, cake, transportation, honeymoon and many more.
Vendors: Before buying insurance, check to see how well your vendors are covered. It may also be a good idea to see their standing with BBB. Pay with Credit Cards: Added protection with a paper trail and if you need to put a hold on any disputed charge. Written and signed contracts: Make sure to include specific dates, products, and prices and signed by all parties involved. Also, include cancellation policies, details regarding refunds and returns on deposits, before they can be charged. If these items are not in the contract, insist that all the above is added before you sign .

Jewelry Care

  • Be careful with light and heat
  • Keep your Jewelry away from chemicals
  • Give treated gems special care
  • Safely store your jewelry
  • Give your jewelry an annual service.

Engagement Rings


(Drawn Stone shapes to help bridal couple find their perfect cut)
When purchasing your engagement ring and wedding bands be sure to ask your jeweler for advice on caring for your precious metals and gemstones as they may be treated

  • Asscher
  • Cushion
  • Emerald
  • Heart
  • Marquise
  • Oval
  • Pear
  • Princess
  • Radiant
  • Round
  • Square
  • Amethyst
  • Coloured Gemstone
  • Crystal
  • Diamonds
  • Emerald
  • Pearl
  • Ruby
  • Sapphire
  • Topaz

    Choosing your wedding bands metal type:

  • Cobalt Chrome
  • Gold (Green/Pink/Rose/White/Yellow)
  • Platinum
  • Stainless Steel
  • Sterling Silver
  • Titanium
  • Tungsten

Wedding Gown & Lehenga


  • A-Line
  • Ball Gown
  • Column
  • Dropped Waist
  • Empire Waist
  • Fit And Flare
  • Mermaid
  • Pencil
  • Peplum
  • Plus Size
  • Princess
  • Sheath
  • Trumpet
  • Lehengas
  • Fish Cut
  • Lehenga Saree
  • Barbie Still
  • Straight
  • Batiste
  • Brocade
  • Charmeuse
  • Chiffon
  • Crepe
  • Damask
  • Duchesse Satin
  • Dupioni
  • Faille
  • Gabardine
  • Georgette
  • Illusion
  • Jersey
  • Lace
  • Moire
  • Organdy
  • Organza
  • Peau de Soie
  • Pique
  • Polyester
  • Rayon
  • Satin
  • Silk
  • Silk Gazar
  • Silk Mikado
  • Silk-faced Satin
  • Shantung
  • Taffeta
  • Tulle
  • Velvet
  • Cocktail
  • Floor
  • Short
  • Tea
  • Halter
  • High Neck
  • Illusion
  • Off-The-Shoulder
  • One Shoulder
  • Scoop
  • Sweetheart
  • Square
  • V-Neck
  • Cap
  • Long
  • Sleeveless
  • Spaghetti Strap
  • Three-Quarter

Budget Ideas

  • Get married on a weekday, not the weekend!
  • Focus on Priorities
  • Consider Non-Traditional Venues
  • Go Small Town Instead of Big City
  • Hold Ceremony and Reception at One Venue
  • Have a Morning Wedding
  • Use Your Negotiation Skills
  • Ask to Pay in Full for a Discount
  • Get Married Off-Season
  • Have a Small Reception and a Party Later
  • Get an All-Inclusive Package
  • Get Married in Your Backyard.
  • Shorten the Reception
  • Don’t Over-rent Space
  • Find Somewhere New
  • B.Y.O.B

Online Invitation

  • Draft an invitation email. Your email should contain:
  • All necessary components like wedding date, location, RSVPs, Name of bride and groom etc.
  • Style of online invitation should match your occasion.
  • Your language should be polite and clear.
  • You can also show a picture of bride and groom.
  • Expression of hope (We look forward to see you at the wedding day)
  • Sign off (Kind Regards)

Triple check your invitation
“ A fresh pair of eyes” is a figure of speech for a reason. Let someone else read your invitation, before you press that “ SEND” button. It's time to send the online invitations and now RSVPs will start coming and meanwhile you can proceed to the next item on your planning checklist.

Thank You Notes Online


Create “thank you” notes for wedding gifts and so on - to be emailed. Personalize them with handwritten print, lovely backgrounds. Budget Idea.